Woods & Co Recruitment LLC ("Woods & Co", "we", "us" or "our") respects the privacy of candidates, clients, website visitors and other individuals whose personal information we collect in connection with our recruitment services.
This Privacy Policy explains what information we may collect, how we use and disclose it, how we protect it, and the choices and rights that may be available to you under applicable United States federal, state and local laws.
This policy applies to Woods & Co Recruitment LLC's operations in the United States.
We may collect personal information directly from you, from third parties, through publicly available sources, or in connection with your use of our website and recruitment services.
This may include:
Name, address, email address, telephone number and other contact details
Resume, employment history, skills, qualifications and education
Current and previous job titles and employers
Salary, compensation expectations and employment preferences
Work authorisation or eligibility information
References and information provided by referees
Information obtained from former employers, professional associations or registration bodies
Information relating to your application, interviews or potential employment opportunities
Publicly available professional information
Background-check information where permitted by law and relevant to a particular role
Information you voluntarily provide to our recruitment consultants
SMS and communication preferences, including records of consent and opt-out requests
Information collected through our website, including IP address, browser or device information and website usage data where applicable.
We may also collect information considered sensitive personal information under applicable law. Where required, we will collect and use this information only with appropriate notice, consent or other lawful authority.
We may collect personal information when:
You submit an application, resume or registration form
You apply for a role advertised by Woods & Co
You communicate with one of our recruitment consultants
You subscribe or consent to receive email or SMS communications
A referee provides information about you
A client or potential employer provides information relevant to your candidacy or placement
We conduct professional or employment-related searches using publicly available sources
You interact with our website, emails, SMS messages or other digital services
A third-party service provider provides information to us with appropriate authority
You provide information to us in connection with an actual or potential work placement.
We may use your personal information to:
Assess your suitability for current or future employment opportunities
Match your experience, skills and preferences with available roles
Introduce you to potential employers and Woods & Co clients
Communicate with you about employment opportunities
Provide recruitment-related information by telephone, email or SMS where permitted
Manage applications, interviews, offers and placements
Verify employment history, qualifications and references
Conduct permitted screening or background checks
Provide career guidance and recruitment support
Understand your salary expectations, availability and career preferences
Maintain and improve our recruitment database
Manage relationships with candidates, clients and service providers
Improve our recruitment services, systems and website
Conduct internal reporting, research and business analysis
Meet legal, regulatory, contractual or compliance requirements
Prevent fraud, misuse or unlawful activity
Resolve complaints or disputes
Send relevant recruitment, market, event or marketing communications where permitted by law.
You may opt out of non-essential marketing communications at any time.
Where you provide your mobile telephone number and expressly opt in to receive SMS communications from Woods & Co Recruitment LLC, we may send you text messages relating to:
Job opportunities
Recruitment and career opportunities
Application or interview updates
Placement-related communications
Recruitment services
Market or industry updates
Other communications you have agreed to receive.
Message frequency will vary depending on your relationship with Woods & Co, available opportunities and your communication preferences.
Message and data rates may apply.
You may opt out of SMS communications at any time by replying STOP to a message from Woods & Co. You may also use another reasonable method to tell us that you no longer wish to receive SMS communications.
After an opt-out request, we may send a one-time message confirming that you have been unsubscribed.
For assistance with SMS communications, reply HELP or contact Woods & Co using the contact information provided on our website.
Your consent to receive SMS marketing communications is voluntary and is not a condition of purchasing any goods or services or receiving recruitment assistance from Woods & Co.
Woods & Co Recruitment LLC does not sell, rent or share mobile telephone numbers, SMS opt-in data or SMS consent information with third parties or affiliates for their own marketing or promotional purposes.
Mobile information may be provided to service providers that assist Woods & Co in delivering SMS communications, operating our communications systems, providing customer or candidate support, or otherwise performing services on our behalf. These service providers are permitted to use the information only to provide services to Woods & Co and not for their own marketing purposes.
All categories of information sharing described elsewhere in this Privacy Policy exclude SMS opt-in data and consent where such sharing would be for third-party marketing or promotional purposes.
We may retain records showing:
When and how you provided SMS consent
The mobile number associated with your consent
The type of communications you agreed to receive
Applicable consent language shown to you at the time
Any subsequent opt-out or consent-revocation request.
We maintain these records for compliance, operational and dispute-resolution purposes.
For some positions, Woods & Co or a potential employer may require employment verification, criminal history checks, credit checks or other background screening.
Where a background report is obtained from a third-party consumer reporting agency for employment purposes, the process will be conducted in accordance with the Fair Credit Reporting Act (FCRA) and applicable state or local requirements.
Where required, you will receive a separate disclosure and be asked to provide written authorisation before a background report is obtained.
This Privacy Policy is not intended to replace any separate disclosure, consent or authorisation required for employment background screening.
We may disclose personal information where reasonably necessary to provide our recruitment services, including to:
Potential and actual employers
Woods & Co clients
Referees
Background screening and verification providers
Technology, database, cloud storage and recruitment software providers
SMS, telecommunications and communication service providers
Professional advisers, including legal, accounting and insurance providers
Service providers supporting our business operations
Regulatory bodies, government authorities or law enforcement where required or permitted by law
Professional associations or licensing bodies where relevant
Affiliated businesses and service providers where necessary to provide our services.
For clarity, mobile telephone numbers, SMS opt-in information and SMS consent will not be shared with third parties or affiliates for their own marketing or promotional purposes.
We may also disclose information in connection with a corporate transaction such as a merger, acquisition, restructuring or sale of some or all of our business, subject to applicable law.
Woods & Co may use service providers or affiliated businesses located outside the United States, including in Australia.
As a result, personal information may be stored or processed in countries other than the country or state in which it was originally collected.
Where information is transferred internationally, we take reasonable steps to protect that information and require service providers to use it only for authorised purposes.
SMS opt-in data and consent will not be transferred to third parties or affiliates for their own marketing or promotional purposes.
You are generally not required to provide personal information to Woods & Co.
However, if you choose not to provide information reasonably required as part of the recruitment process, we may be limited in our ability to:
Assess your suitability for a position
Introduce you to potential employers
Complete required checks or verification
Assist you in securing employment.
Choosing not to consent to marketing SMS messages will not prevent you from using Woods & Co's recruitment services.
Woods & Co takes reasonable administrative, technical and physical measures designed to protect personal information against unauthorised access, loss, misuse, disclosure, alteration or destruction.
Access to candidate and client information is limited to employees, contractors and service providers who require the information for legitimate business purposes.
While we take reasonable precautions to protect personal information, no electronic transmission or storage system can be guaranteed to be completely secure.
We may retain personal information for as long as reasonably necessary to provide recruitment services, consider you for future opportunities, maintain business and placement records, meet legal or compliance obligations and resolve disputes.
Records of SMS consent and opt-out requests may also be retained for compliance purposes.
When information is no longer reasonably required, we may securely delete, destroy or de-identify it.
We take reasonable steps to maintain accurate and current candidate information.
We encourage you to let your Woods & Co consultant know if your contact details, employment status, experience, availability or other relevant information changes.
Depending on the state in which you live or work and the laws that apply to Woods & Co, you may have certain rights regarding your personal information.
These may include the right to:
Request access to personal information we hold about you
Request correction of inaccurate information
Request deletion of certain personal information
Obtain information about how your information is collected, used or disclosed
Receive a portable copy of certain information
Opt out of certain uses of personal information where applicable
Withdraw consent where processing is based on consent
Appeal certain decisions regarding a privacy request
Exercise your privacy rights without unlawful discrimination.
These rights are subject to applicable law and may contain exemptions.
We may need to verify your identity before completing a privacy request.
Certain US states provide additional privacy rights to their residents.
Where a state privacy law applies to Woods & Co and to the personal information we hold about you, we will process requests and provide any additional notices required under that law.
Employment applicants, employees and contractors may also have specific rights depending on their location and the nature of the information being collected.
When you visit a Woods & Co website, we may automatically collect information about how you interact with the website, including IP address, browser and device information, pages viewed, time spent on the website, referring source and general website usage information.
We may use cookies and similar technologies to operate our website, analyse performance and improve the user experience.
Where required by applicable law, additional choices regarding cookies and similar technologies will be provided.
Woods & Co may contact you about employment opportunities that we reasonably believe may be relevant to your experience or preferences.
Where required, SMS marketing or recurring automated communications will only be sent after appropriate consent has been obtained.
You may withdraw consent or unsubscribe from marketing communications at any time.
Opting out of marketing communications will not prevent us from contacting you regarding an active application, placement, enquiry or other service-related matter where permitted by law.
If Woods & Co becomes aware of a security incident involving personal information, we will investigate the incident and take appropriate action.
Where notification is required under applicable federal or state law, we will notify affected individuals and relevant authorities within required timeframes.
Our website may contain links to external websites or services.
Woods & Co is not responsible for the privacy practices of third-party websites. We encourage you to review their privacy policies before providing personal information.
We may update this Privacy Policy from time to time to reflect changes to our services, systems, business practices or applicable privacy and communications laws.
The most current version will be made available through our website.
If you have questions about this Privacy Policy, would like to exercise an applicable privacy right, or require assistance with Woods & Co SMS communications, please contact Woods & Co Recruitment LLC using the contact details provided on our website.
To opt out of SMS messages, you may also reply STOP directly to a Woods & Co text message.
We will respond to privacy requests within the timeframe required by applicable law.
Woods & Co Recruitment LLC
United States